Green Fund Application FAQ's

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Questions About Applying for a Green Fund Grant?  

We hope to answer some of them here! If you have questions beyond those listed, please contact us at

When are applications accepted?

The Green Fund Committee currently will award Green Fund Grants one round for the 2016-17 academic year, the deadline for submissions is March 1st, 2017.

Are grants awarded outside of the regular funding cycles?

No. Funding will be awarded during the one round this academic year.

How does the Committee determine funding?

Once applications are received, all Green Fund Committee members evaluate the applications using our approved rubric as a guide (an updated rubric coming soon!). The Committee then meets to discuss specific funding awards. Projects may be funded in full, partially, or not at all in the discretion of the Committee.

The Committee adheres to the following guidelines, set forth in our Operating Papers:

Green Fund projects should:

  • Advance sustainability on the SIU campus.
  • Enhance environmental and societal sustainability in one or more of the following areas:  energy, water, waste, buildings, transportation, purchasing, grounds, food and dining, social equity, social practices, academics and research, and education and outreach.
  • Show proof of signed approval by relevant campus department(s) prior to receiving funding, and include plans for local, state, or federal permitting if applicable.
  • Include a plan for long-term maintenance and operations, as appropriate.

Preference will be given to projects that:

  • Have significant student involvement or leadership role(s).
  • Have education, outreach, and research components. 
  • Are able to obtain matching funds.
  • Clearly articulate the greatest benefit to the SIU community for the least cost.
  • Are collaborative in nature, involving multiple units and departments.
  • Support existing campus sustainability priorities

Examples and a listing of projects that have been funded in the past can be found on our Green Funded Projects page.

I applied but did not receive funding in the last round.  Is there an appeals process or can I reapply?

There is no appeals process for funding decisions. However, you are encouraged to make changes to your proposal and reapply for future rounds of funding. We try to give detailed feedback for how rejected proposals can be improved for future consideration, so please refer to your feedback letter if you want to consider reapplying.

I’m a student and have a great idea to improve sustainability on campus!  Can I apply and have my idea be funded?

Yes, of course! This is a student fee, and we highly encourage students to apply. However, in order to ensure that funds are being used correctly, we require that student applicants have a faculty, staff, or RSO advisor listed to help guide you through the process and oversee expenditures.  We also require that relevant campus units approve and support your project prior to funding (for projects improving campus grounds this includes, but is not limited to, PSO).

I’m an alum/community member with a great idea.  Can I apply for a Green Fund award?

No, at least not by yourself. Due to University fiscal policies and procurement issues, we require that the primary contact for a project be currently affiliated with SIU (current faculty, staff, or student) to be eligible to apply for funding. You may contact campus offices and coordinate an application with them, but ultimate responsibility must lie with an SIU department/office.


I am having a hard time viewing the application and/or call for proposals.  How can I get them in a different format?

Our application is a fillable PDF document; you can download Adobe Reader for free here. However, if you still cannot view the application or continue to have problems, please contact us at for other options.

Do you have a completed sample of what you expect from Green Fund applications?

Yes, we do!  Please click here for a sample of a successful Green Fund application from our Fall 2013 funding round.  Note that it fills out all areas with sufficient detail, has a detailed budget, accounts for significant funding from outside sources, and that it has approvals with documentation from relevant campus entities.  This sample has been redacted, and is used with permission from the applicant.

Are attachments and letters of recommendation accepted with the application?

Yes!  The Council requires approval from appropriate authorities for projects involving changing or building campus facilities, and letters stating this approval are required for consideration. The Council encourages diagrams, maps, expense quotes, etc. as attachments to give the Committee more information in its consideration of your application. Please try to attach any supporting documentation to your application PDF or send it in the same email as your application.

How much detail is required?  What do I do if the PDF form doesn’t give me enough room?

The Committee expects all of the areas requested to be filled out with enough detail to give insight into what you are trying to do with the project and specific aspects of the project which fit into each area. However, the PDF form gives you as much room as we expect from proposals. You are free to provide attachments with information you feel like presenting, but make sure the application form contains all the important information needed for the Committee to make its decision. We request that more detail be given in the anticipated budget so that we know what we are actually funding.

My project doesn’t hit all of the areas that you mention in the application.  Can I still be funded?

Yes; however, the more areas you hit, the better chance your project will be awarded funding.  However, please be realistic in stating the benefits of your proposal in each area.  Since these awards are funded by a student fee, special consideration is given to those projects with significant student involvement.  However, it is ultimately up to the Committee to evaluate your proposal against other applications submitted.

Should I look for funding from my department or other sources in addition to the Green Fund?

Yes!  The Committee looks very favorably to those projects with matching or significant outside funding.  Again, it is ultimately up to the Committee to evaluate your proposal against other applications submitted.